On-Track Tools: A-Z

Am I On Track? Poster

A student-friendly poster that describes the On-Track metric and provides students with clear criteria for evaluating their own On-Track status.

Annotated Bibliography of UChicago Consortium Research on the Transition to High School

Since the initial research on the On-Track metric, UChicago Consortium researchers have studied the transition to high school again and again to develop a large body of work on the critical nature of freshman year in Chicago Public Schools. This annotated bibliography provides an overview of the most important UChicago Consortium research over the past decade as well as how the findings push practice on the ground.

ATLAS-Looking at Data Protocol

A protocol designed for use when data is a focal point for discussion. The structured approach of a protocol, with clear norms and expectations for conversation, creates a safe space for all participants. The protocol supports equity of voice and allows all members to describe the data, make inferences, and share implications for future work.

Behavior, Attendance, and Grades (BAG) Report

A school-generated tool for educators to interact with students on behavior, attendance, and grades. Ideally, schools will produce these reports every five weeks. BAG Reports use real-time data so students understand where and how they are struggling, and which educators they may need to reach out to for support. They also help students understand their current status in relation to their goals. Schools can use BAG Reports in different ways, including individual conversations with students or holding “town hall” meetings for all freshmen to review the data and set next steps.

Cleaning the Lens Protocol

This protocol re-establishes individual commitments by reconnecting team members with the work on a personal level.

Communication Styles Matrix

An overview of four common communication styles that can be found on any team and ways to support Team Leads to make appropriate responses to each communication style.

Communities that Undermine Learning

An article that describes how three community prototypes – Toxic, Lassiez-Faire, and Congenial – serve as obstacles to team functioning and, as a result, limit improvement efforts.

Community Call: Icebreakers and Warm-Ups

Community Calls are brief activities that take place at the beginning of the meeting. They enable team members to share what makes them stay committed to each other and the work.

Compass Points

This protocol allows team members to consider their own working styles as well as the working styles of others.

Considerations for Planning Tier 2 Interventions

A set of guiding questions to use during the development of an intervention system. Questions are focused on looking at student data, targeting students, and intervention selection, implementation, and effectiveness.

Conversations in Schools that Improve Student Achievement

A quick guide that provides criteria and specific language for collegial conversations focused on student outcomes.

Dealing with Difficult People in Meetings

An article that explores challenging personality types in and provides tips to create collaborative meetings.

Developing the Risk and Opportunity Framework

This slide deck breaks down the data system that Chicago schools now use to monitor freshman success. As the On-Track work evolved, UChicago Consortium researchers and the Network for College Success collaborated to develop a broader data framework to guide improvement efforts. Called the Risk and Opportunity Framework, it now functions as a detailed early warning indicator system for monitoring freshman success in schools throughout Chicago. Adopting this new and more complex data system also helped practitioners move from improving On-Track rates to increasing freshman course performance to higher levels.

Developing Your Upward Management Plan

A presentation that provides a sample plan to support Team Leads to understand upward management as a key lever for leadership. The presentation describes upward management and provides strategies for supporting leads to establish regular communication with their principals.

Easing the Transition to High School

A chronicle of one suburban high school’s journey to shift the culture of support for freshmen through the creation of a Freshman Advisory program focused on connecting students to the high school and providing them with academic and social survival skills.

Forming Ground Rules

A protocol to support Success Teams to develop norms that will shape how they work together. Ground rules help teams to establish trust and clarify expectations.

Freshman Academy Team Calendar Planning Considerations

Illustrates team structures and routines focused on freshman success, including data sources and meeting times.

Freshman OnTrack Unit Plan

An instructional unit created and implemented by the guidance department. Teachers can modify the unit for use during seminar and/or advisory classes.

Freshman Success Inventory

A tool to collaboratively assess the current practices across three main areas – the Success Team, the Team Leader, and the Administration – using four performance levels (Embedded, Practicing, Emerging, and Not Yet Practicing).

How Adults Can Work Together Presentation

A sample presentation to share with Success Team members focused on working together to improve On-Track rates.

Ideas for Engaging Students to Stay On Track

A menu of engagement activities aligned with the school calendar to support timely and relevant student engagement in On-Track efforts.

Intervention Evaluation Flowchart

A pathway to determine if individual interventions are working for schools and to improve the use of data to succesfully implement interventions.

Intervention Interview Protocol

A protocol that focuses on intervention design and implementation through the lens of Boleman & Deal’s Four Frames. Intended to be completed as a small group activity, the protocol helps Team Leads arrive at concrete next steps for revamping an intervention plan.

Intervention Success Monthly Action Plan (IS-MAP)

Supports action planning using results from the Intervention Evaluation Flowchart.

Mentoring Minority Students

An article describing one urban high school’s approach to creating special classes for high-achieving minority students in an effort to increase minority enrollment in honors courses.

Modified Hopes and Fears Protocol

An activity that acknowledges significant events and related fears to move a team forward while allowing space for individual processing.

Quick Guide to Tracking Interventions

Guidelines for designing an intervention tracking tool.

Reframing Organizations

An article that summarizes Bolman and Deal’s Four Frames organizational theory (structural, political, human resources, and symbolic) by which leaders can view their work.

Relationships Matter

A review of the research on the importance of student-teacher relationships as a lever for student academic achievement. Practical suggestions are also provided.

Sample Job Descriptions for Success Team Leads & Members

This set of sample job descriptions clarifies the roles and responsibilities of Team Leads and members.

Stages of Team Development

An article that discusses the developmental stages of team formation using the authors’ personal experiences and research. The article can support new Team Leads to understand each stage as a required and necessary part of the team formation process.

Student Success Intervention Plan

A planning tool for student interventions that includes the identification of baseline data, criteria for success, status checkpoints, and plans for reflection.

Success Analysis Protocol

A protocol to analyze the development of a best practice so lessons can be applied to future work.

Success Team in Action: Hancock High School Video

Success Team in Action: North-Grand High School Video

Success Team Meeting Agenda Template

A tool that can serve as a thoughtful road map for accomplishing the goals of the team meeting. 

Success Team Meeting Planning Checklist

This checklist guides the careful and intentional planning of team meetings.

Team Lead Orientation

A sample orientation presentation that establishes expectations for Team Leads and can be used as a guide for establishing a district and/or school-based program for Team Leads.

Technical Notes for Freshman OnTrack

This document was created by Chicago Public Schools to define how Freshman OnTrack is calculated and provides considerations for appropriate use of the metric.

The Developmental Relationships Framework

This Framework, produced by the Search Institute, has identified five elements—expressed in 20 specific actions—that make relationships powerful in young people’s lives. Educators must build relationships with freshmen so they can successfully navigate the transition to high school. These relationships not only support students in the classroom, but can help them discover who they are in the world.

The Magic of Mentoring

The basics of establishing a school-based mentoring program, including how to structure a program, the role of a mentor, and supporting ongoing mentoring relationships.

Thirteen Tips to Effective Upward Management

An article that provides practical strategies for Team Leads to support upward management, tips for common personality types for upward managers, and how to avoid missteps.

UChicago Consortium Freshman OnTrack Briefs for Students and Parents

Created by the UChicago Consortium, these documents provide a research-based, user-friendly explanation of the Freshman OnTrack metric and how the metric relates to high school graduation and postsecondary outcomes.

Upward Management Plan Checklist

A checklist that guides Team Leads to develop an upward management plan focused on communication through the use of protocols and regular meetings between Team Leads and administrators.

Wagon Wheel Tool for Data Analysis

A tool that allows for the triangulation and assessment of multiple variables and data points.

What Does "On-Track" Mean?

A presentation that introduces the Freshman OnTrack metric to students as well as emphasizing the importance of attendance and grades in freshman year.

What Matters for Staying On-Track & Graduating in Chicago Public High Schools

In this research report, UChicago Consortium authors Elaine Allensworth and John Q. Easton look into the elements of course performance that predict whether students will graduate and suggest what schools and families can do to keep more teens in school.